Office moving or relocation is often stressful and hectic when compared with home or family moving. This is so because office moving involves adherence to various corporate moving guidelines that need to be followed by the corporates. Non-compliance with these norms can further result into stress, headaches and might impose some penalties.
However, a strategic planning of office move can make a lot of difference in downsizing relocation costs and make it a smooth transition.
In order to accomplish a smooth, tireless office moving process, here are some tips you should follow.
- Prepare for the Move:
Planning and preparing the office move is an essential component of office moving. Moreover, office moves should be planned ahead of time and ought to be cost-effective. So as to achieve this objective the office moves should be time-efficient.
Considerably, lesser the time involved in moving, more is the cost efficiency. Therefore you should plan and prepare yourself for the move at least three months prior to the date of moving. Preparing a floor plan is also beneficial. The plan must include details of the floor, the location of employees, furniture and other items you are bringing to your new office.
- Correspond with Everyone:
Communication plays its significant part in office moving. Make sure you communicate office relocation plans well with your employees, landlords, customers, and concerned personnel. Make sure that all of them understand the moving plan and comply with the terms mentioned in it.
- Decide the Items that need to be Moved and Left Behind:
In order to save time, it is important to cut off the unwanted junk from the office at the time of moving. Take your time to decide and put aside all the items that you will need in your new office.
The items should be packed and labeled separately depending on their utility and need. Glass items should be covered with paper, security files should be locked and personal items such as legal documents and files should be moved privately.
- Prioritize IT Department:
During the move, make sure the tools and equipment of the IT department are loaded and unloaded first. Doing so will not only help the department in connecting and setting up of computer systems or phones but will also aid in the easy re-establishment process.
- Plan when Moving with Electrical Cables and Devices:
Before you move any of the electrical devices or cables, make sure that you are aware of various handling and packing procedures. Disconnect and disassemble the machinery cautiously and fasten all the loose tools, spare parts safely. Remove all the items from vending machines, water from water dispensers and fluids from Xerox machines.
- Prepare an Office Move Checklist:
Making a checklist of all the items is an effective way to avoid any problems during office moves. The checklist should include the details of all the service providers who will be at your service during the transition period.
Furthermore, the necessary steps to double check your relocation requirements and see whether all the required permits have been granted or not.